Company Registered Address Change - Explained

A Company is considered to be a separate legal entity from the members. Every company is required to maintain a registered office where it can receive legal documents from ROC etc. Section 12 of Companies Act 2013 seeks to provide for the registered office of the companies for the communication and serving of necessary documents, notices, letters etc

There might be circumstances where the company is required to change its registered office. Registrar of companies (ROC) should be informed about the address change within prescribed time limits

This document covers

various aspects of Company Registered Address Change

Reasons for change in registered office
Types of Address Change in registered office
Details required for change in address of Pvt Ltd company
MCA fees for change in registered address of Pvt Ltd company
Penalty for belated filing of INC 22

1. Reasons for change in registered office of company

Any company can change its registered address of the company at any time. Below are some reasons for change in address

Space Constraints
Expiry in existing Lease and planning to lease another place
Increase in Manpower
Moving from Temporary business place to Permanent (own) Business place
Moving to another place for exploration of new market
Acquisition or merger of business

2. Types of Address Change in registered office of company

The Change in address of registered office of company will be classified as follows

Change within local limits of city, town or village : If there is a change in the registered office of company within same city, town or village, it needs to be intimated to ROC in Form INC 22 within 30 days of board resolution
Change outside local limits of city, town or village, within the same RoC and state : If there is a change in the registered office of the company outside the local limits of city, town or village but within same ROC and state, then the company can change address with board resolution, special resolution, filing MGT 14 and INC 22 within 30 days of special resolution
Change in RoC within the same state: If the company wants to change only ROC from 1 state to another state, then the company is required to file INC 23 (RD Approval), Special Resolution, MGT 14, INC 28 and INC 22.
Change in state within the jurisdiction of same RoC: If the company wants to change address from 1 state to another state, then the company is required to file INC 23 (RD Approval), Special Resolution, MGT 14, INC 28 and INC 22
Change in state outside the jurisdiction of existing RoC: If the company wants to change address and ROC from 1 state to another state , then the company is required to file INC 23 (RD Approval), Special Resolution, MGT 14, INC 28 and INC 22. MOA is required to be altered for this.

3. Details required for change in address of private limited company

Following are the details required for change in registered office of company

Full Address of the new premises of Company
Rental Agreement / Lease Deed of new address
Electricity Bill/Telephone Bill/Gas Bill/ Mobile Bill of new address
Nearest Police station address (if available)

4. MCA fees for change in registered address of private limited company

MCA fees for change in registered address of private limited company is as follows

Nominal Share Capital	Fee applicable
Less than 1,00,000	Rs 200
1,00,000 to 4,99,999	Rs 300
5,00,000 to 24,99,999	Rs 400
25,00,000 to 99,99,999	Rs 500
1,00,00,000 or more	Rs 600

5. Penalty for belated filing of INC 22

INC 22 needs to be filed within 30 days of board resolution. If it is not filed within 30 days, then the company is required to pay the following late fee

Period of delay	Penalty
Up to 30 days	2 times of normal fees
More than 30 days and up to 60 days	4 times of normal fees
More than 60 days and up to 90 days	6 times of normal fees
More than 90 days and up to 180 days	10 times of normal fees