How to create a GST ready Tax Invoice ?

Customer GSTIN: If you select the customer from customer master, the GSTN Number will auto populated, otherwise, you can enter the new number. Sample GSTN format is like 36AAAPA1234A1ZA. First Two numbers represents customer state code, next 10 digits represent customer PAN number, last three letters is a serial code that varies based on the registration profile, and / or place of supply which is set by the GST Authority.

Place of Supply: Place of delivery of Goods or consumption of Service. In other words, it is the registered location of recipient of a Goods or Service. System automatically set the place of supply by default based on the state selection in the Customer Master. Also give an option to manually select a different state if required. If Place of supply is different from place of your business, which is considered as 'Inter-State' where the system represent the state in different color to alert you.

Reverse Charge: GST Reverse Charge (RCM) means the liability to pay tax is on the recipient of supply of goods or services instead of the supplier of such goods or services. By default, the selection is NO. Govt deferred RCM until Sep 2019.

Tax Invoice Date: Date of Invoice generation. This is the date considered for GST Tax perspective and will be used in GST Returns.

Tax Invoice Due Date: Date before the buyer is supposed to pay. This is the date purely for seller to mention in the Invoice to prepare him to pay. Based on your business conditions, it would be generally, 7 or 30 days. If seller is expected the buyer to pay immediately, leave this field blank.

Add a Line: If more than one product or service to be added to the invoice, one may click on this to add another row.

Add a Product: Press this button to enter a new product that is not in your product master. In the product master, one may enter product related information such as Name, description, expiry date, HSN / SAC Code, Tax rates etc.

Product/Service: Enter either first 2 letters to get the list of products with that text to select. or Enter Product code from the product master. As soon as you select the product from the list, the description will automatically populate along with Sale price, Tax Type (Exclusive / Inclusive), Rates, Line Total. You may adjust the Quantity per your need to re-calculate the line total and Tax Invoice Amount.

Optionally, you may enter additional description that was not part of product master but may be required to mention in the invoice at the time of invoice generation and printing.

  When you select the product, the system provide a audio (beep) feedback for faster scans / adding items to the invoice. If using barcode scanner, you no need to look at the screen except to change the quantity. System was designed to have an optimal tab order to increase the productivity.

Adjust the Line Total: Enter the Line total amount for the system to adjust the price for the quantity specified.

Tax Breakup: After entering multiple invoice lines (products / services), a summary will be automatically get calculated and the same will be printed on the Invoice.

Tax Invoice Amount: This is the Total after taxes, discounts, and additional charges (such as delivery charges etc.).

Issue the Tax Invoice: Press this button to issue the tax invoice. Based on the setup, the issued invoice will be auto-delivered to the buyer if an email-id exists in the customer master. If not, you may go to Invoice Summary screen to manually deliver the invoice.

Save Draft: You may save your invoice as Draft and issue at a later date. Draft / Issued invoices will be in Invoice Summary screen.

Save as Template: button is to save the current invoice as a template for you to select in future and adjust products or quantity to quickly send to your buyers.

Cancel: button is to cancel the current screen without saving any data.

Upload Excel Template: Upload the excel template with the data you entered to do a bulk invoice creation. This feature is useful when you want to move from manual system or another software to EZTax.in GST Accounting.

Note:

• Download the excel template and Use the template as specified.
• Place of Supply to be selected from the drop-down list
• Dates must be entered in the correct format
• Select the appropriate month before uploading the corresponding excel.
• You can upload bulk invoices per month. E.g. to upload 3-month data, you need to upload three excels.

Download Excel Template: Download the latest excel from the system, periodically, EZTax.in update this template to add new functionality.